How to maintain vendors accounts
To maintain the vendors account this procedure will
be followed.
Open the peach tree software and click the maintain
tab:
You will see vendors at the second number.
Click the vendors the following window will appear:
In the header write the Account I.D of vendor and
his or her name.
There are five tabs in the window as highlighted in
the following window:
The first tab is General Tab. In this tab put the vendor’s contact, Account number,
Address, country .It also require the type of vendor and other information such
as telephone , Fax, and also the E-mail so that the information can also be
give to vendor through telecommunication and internet. As shown below:
After putting the information in the general tab
click the next tab.
The second tab is Purchase Defaults. In this tab write the Purchase the
Representative’ name, Purchase Account Tax I.D Number. Also mentioned the Ship
Via through which consignment is shipped.
Then click the next tab to proceed further.
This is the third tab Custom Fields. Write the required information in this tab. There
are five levels to record the information .The last two tabs (4 and 5) are
optional you can also enable them to record the extra details. You can also
change the field levels according to your own choice. As shown below
Click the next tab to record the information.
History
is
the last tab of vendors.
- Vendor Since: Enter the date you first made a transaction with the specific vendor.
- Last Invoice date: Enter the date of last invoice you received from the vendor.
- Last Invoice Amount:Enter the amount of last invoice list.
- Last Payment Date: Enter the last date on which you paid the vendor.
- Last Payment Amount: Enter the last amount you paid to the vendor.
At the end click the save button as highlighted in
the circle to store the data of a specific vendor.
Vendor Default Information
To change the vendor’s
information go to maintain category as shown below:
Select the 3rd
last category of Default Information and the sub menu will appear:
In sub menu select the vendor’s option:
When we select the vendor’s option the following
window will appear:
Vendor Defaults window has four tabs shown in highlighted circle in
below:
First tab is Payment
Terms, I this window we select the standard term as follow:
·
C.O.D (Cash on Delivery): its means payment is made on the delivery of
consignment.
·
Prepaid:
Its mean advance payment to the seller.
·
Due in number of days: means payment is made within the specific period of
days and time will start when sales are made. This term includes:
Net
Days in, Discount in, Discount% and Credit Limit
As in the window 2/10, n/30 it means 2% discount is
taken if payment is made in 10 days while the limit of payment is 30 days.
There are two other
terms. It depends on you what payment term you select. You can limit the credit
for vendors as shown in the circle.
At the bottom of the
page give the GL Sales Account and Discount GL Account codes to record the
transaction as shown below:
After that click the
second tab Account Aging as shown below:
There are two methods
to record sales information
First is Invoice date: it shows the date on
which the sales were made.
Second is
Due
date: It shows the date within the payment is made.
Aging Categories
It shows 1st column, 2nd column, 3rd column and 4th column
put the number
of days in each column and create the column heading as shown in the below
window:
After putting the
information in the second tab click the third tab of Custom Fields see below:
In custom fields there
are five field labels. You can put the information according to your
requirements. The fifth label is optional if you want to enter extra
information enable the fifth label and it shows enabled sign. As shown in the
following window:
Then click the next tab
to put further information.
In this window put the required information as
required. After that click the Ok
button to save the information.
