Payment Procedure

Payment Procedure

When we receive the purchase order we have to make the payment of that purchase. So for doing that, First open Peach tree software and go to tasks as below:

Click the Tasks button and select the Payments as below:

When you click the payments button the following window will appear:

Vendor ID: In this window write the Vendor ID to whom the payment is made.

When you select the vendor the following window will appear:

In window Apply to Invoices: 0.00 will appear

Date: Put the date on which you are going to pay the vendor.

Cash Account Balance: This account shows the cash balance.

Cash Account:  Write the cash id.

Click the Pay Button and the payment will automatically transfer to the vendor. If you pay the amount within the discount limit then you will get discount.

Discount Account: At the bottom of the window you can see the Discount Account. If you avail it then write the ID in it.

After that all procedure to save this all information click the save button.

If you have not maintain the vendor then first maintain the vendor ID, Inventory Stock then again follow the above procedure,

How to save Purchase Order?

                        How to save Purchase Order?

To make purchase order this procedure will be followed.

First open the peach tree software and the following window will appear.

In this window you can see the Navigation Aids at the fourth step you can also select it from the right side of the window at fourth number. Select the navigation aid and the following window will appear.

This window consists of 7 tabs. As we want to make purchase order so here we select the second tab that is purchases. This tab is highlighted below:

Click the highlighted purchases button and the following window will appear:

In purchases window you can see the Purchase Orders below the write checks. Click on it and the following window will appear:

In this window fill the required information to maintain the Purchase Order.

Vendor ID: In this window first select the vendor id about which you want to maintain records. If you did not maintain the vendor id then double click on the vendor id tab and maintain the new vendor.

Date: Write the date on which you are going to order.

Goods Thru: It means the limit within which you want goods.

PO. NO.:  Its mean purchase order number it must be written otherwise order will be invalid.

Quantity: In this box put quantity you want to purchase.

Items: This means what type of goods you want to purchase.

Description: When you enter the items the description will automatically shown.

GL Account: Here select the general ledger account.

Unit Price: In this box you will write the per unit price of the product or item on which you are going to purchase.

Amount: When you put the per unit price and the quantity the amount column will automatically filled by multiplying the quantity and the unit price.

After putting all the required information save the data and to save this click the save button as highlighted below:

Purchase/Receive Inventory

In Purchase/ Receive Inventory we will maintain the records of those goods that received from the vendor.

To maintain the records go to the Tasks as highlighted in the circle.

 Click the Tasks and the following window will appear:

In this bar select the Purchase/Record Inventory and the following window will appear:

In this window give the vendor ID, Date, Invoice No. and the other necessary information. After completing the process click the save button to save the record.